OneSite Purchasing Frequently Asked Questions

Can I import my company vendor list?

Yes. OneSite Purchasing is designed carefully to keep your company accounting system in control of your vendor list. Your company vendor list can be exported to OneSite Purchasing as often as necessary to keep vendor data in OneSite fresh and accurate. The key to this process is maintaining the integrity of the vendor number. The vendor number is a noneditable field in OneSite Purchasing, and can only be created by your accounting system.

Can OneSite Purchasing help reduce vendor coding errors?

Yes. Because OneSite is designed for use at the property, the vendor list can be easily filtered for each property so that only the vendors that are used by a property can be selected when creating a new purchase order or invoice.

How can I get accurate vendor information to the site?

OneSite Purchasing interfaces with the OneSite Site Data Exchange system that allows you to schedule data transfer to and from your company’s other database systems. You can either schedule a regular update or initiate an immediate transfer of data.

What kind of vendor data can be entered in OneSite Purchasing?

For any vendor used by a property, additional vendor data can be saved. Because OneSite is a web-based application, any personnel can enter vendor addresses, contact information, 1099s, and other relevant information anywhere they have Internet access, making vendor information accessible for site personnel.

Is this really just a front end for the property to my company’s accounting system?

Yes. OneSite Purchasing is an inexpensive portal for the non-accountants at your sites to accurately enter account payables information for transfer to your company’s accounting system.

Does OneSite Purchasing interact with other OneSite product centers?

Yes. Vendors established in OneSite Purchasing may be assigned work orders in OneSite Facilities. In addition, OneSite Facilities is integrated with OneSite Purchasing to handle parts ordering and the inventory management needs of your property maintenance staff. OneSite Leasing & Rents is also integrated with OneSite Purchasing so that the chart of accounts and the property budget can be maintained in one common area.

Can I tie multiple purchase orders to one invoice?

Yes. OneSite Purchasing includes an easy-to-use interface for creating invoices, including the ability to create the invoice using data from one or more purchase orders.

Can I interface electronically with my preferred vendor?

Yes. RealPage is working with the top MRO vendors, such as Maintenance Warehouse, to develop an electronic ordering interface, including the ability to receive invoices electronically. This will significantly improve the accuracy of invoices by eliminating invoice keying.