OneSite Document Management Benefits

Total Solution
Tight integration with OneSite Leasing & Rents provides a comprehensive payment application that posts transactions to the ledgers in real time, saves time and resources, and avoids redundant data entry.

Easy-to-Use Workflow Process
Ensures a shorter learning curve without sacrificing functionality.

Forms Library with Version Tracking
Available at the company and property levels. Forms can be downloaded and customized to meet the needs of each company or property. Version tracking is available with notes audit trail.

Filing Cabinets
Enable you to organize your documents and forms into folders. Standard filing cabinets for your property, leasing activities, and vendors can be established.

Packet Management
Allows you to define and manage the collection of documents and forms before a process or transaction can be completed. An approval process can be used for all packets.

Scanning Integration
Supports scanners with TWAIN drivers. Documents and forms can be scanned for storage. Single documents can be scanned and uploaded at the same time.

Drag-and-Drop Feature
Allows you to access your “My Computer” to browse for files. Selected files can be dragged and dropped into folders in selected file cabinets.

Reporting
Monthly, weekly, and daily reports can be stored automatically.

Document Retention, Archival, and Restoration
Allows you to implement document retention policies to determine how long documents will be stored. Documents can be archived to various media formats and easily restored back into the Document Management System when needed.

Electronic Signature Authentication (ESA)
Provides a unique “ID, Seal & Store” process that identifies the signer and document, seals the electronic signature to the electronic document, and stores the sealed document in a secure medium. Altogether, this process creates valid and legally enforceable electronically executed documents.

Barcode Integration
Allows you to generate barcodes containing identification information for your documents. These barcodes can then be associated with the paper copy allowing you to scan documents directly into Document Management without worrying about specifying the storage location. The information contained within the barcode will be used to electronically route and file the scanned document in the correct location.

Inbox
Offers you a staging location to scan documents in bulk into Document Management. From the Inbox you can easily split up and file the document in the appropriate locations.

Secure Storage
Allows you to safely store sensitive documents using Content Addressed Storage (CAS), which uses digital fingerprints to help create a tamper-proof storage medium.