OneSite Accounting Accounts Payable

The Accounts Payable application is a comprehensive solution for managing vendor information, invoices, and cash disbursement.

The Accounts Payable application supports scheduling of payments for effective cash management, as well as full or partial payments, a “Quick Checks” feature, batch bill and check entries, online bill payment, bank and credit card reconciliation, and 1099 reporting.

Sophisticated approval controls further allow for the designation of individual user permissions for entering invoices, making payments, approving payments, and printing checks. To aid in case management, the application generates a wide variety of easily customizable aging and payables reports or graphs.

The Accounts Payable application is fully integrated with our other accounting applications for real-time posting, on a cash or accrual basis, of all transactions. It can be used as a stand-alone application, or integrated via XML with other external and custom applications.

Visionary Accounting

• Real-time processing of accounts payable transactions by multiple users
• Multiple bank and change accounts
• Schedule future payment dates for invoices and easily reschedule
• Check approval limits with online approvals and approval history
• Convenient check printing and Quick Checks feature
• Comprehensive aging report
• Drill down to transaction detail from registers or aging report
• Open item & balance forward
• Track and print 1099 forms
• Hierarchical department and location codes, may also be used for project job coding
• Use account numbers on account labels
• Cash accrual-basis accounting
• Bank and charge account reconciliation
• Fast “batch” data entry mode is available for after-the-fact entry of bills and checks
• Unlimited number of vendors and transactions
• Multiple contact names per vendor
• Vendor default payable distribution and 1099 codes
• Optional online bill payment
• Fully integrated with General Ledger and Cash Management, or optional Employee Expenses and Purchase Order applications.